Forms that populate based on ID#

I am an end user charged with a programmers task....  We have a linux
server. 
 As far as I can tell, it's a shared hard drive with about 10 users.  Our 
goal is to use The Office 2007 suite to develop a set of forms that we can

use to get from client intake to contract.  This currenlty entails 5-6
pieces 
of paperwork.  
Here's my ideal situation...  
    1.  Each of these "forms" would be in template form on our intranet.  
When we open up the first form(client intake), it has one field filled in,

the next job # in sequence.  The rest of the fields are blank and we would

fill them in then submit this data to the database.
     2.  For the next "form" we need to fill out, we input the job # and 
much of the form is automatically populated.  We can then fill in the
missing 
pieces of information, submit the data to the database and print the hard 
copy.
     3.  Step #2 is repeated for the additional "forms"
     4.  All users can access the data in the data base, which ultimately
is 
client and job specific data.
     5.  outlook would be able to access this info as well.

It seems to me that this is very feasible, but after exploring around a
bit 
I'm stumped...  

Is this possible to be designed by a somewhat savvy end user?
Is The 2007 Offiice Suite the right tool for the job?
Any Suggestions or books etc.....?

Thanks

Scott